To see all your own Planner tasks across every plan, use the “Assigned to me” list — it lives in both Planner (My Tasks) and Microsoft To Do, and To Do syncs the same cross-plan list to your phone. What you can’t do is see them all on one calendar (that cross-plan Schedule view was removed in the 2025-26 update) or point any of it at your whole team — Planner has never had a manager view of everyone’s tasks across plans. So “see all Planner tasks across plans” splits into two very different questions with two very different answers.
The four ways to see cross-plan tasks, ranked
If you just want the short version, here are the surfaces that aggregate Planner tasks across plans, best-fit first:
- “Assigned to me” (Planner → My Tasks) — every task assigned to you across all your shared plans, in one list. Native, instant, but you-only (Microsoft Support).
- “Assigned to me” in Microsoft To Do — the same cross-plan list of your Planner assignments, and it syncs to Windows, iOS, Android, and Outlook on the web, so it’s the one that follows you to your phone. Native, you-only (Microsoft Support).
- Portfolios (new Planner) — a plan-level roll-up of milestones and status across plans, not a per-person task list. Native, but answers a different question (Microsoft Support).
- Third-party aggregation (Graph API / Power BI / Team Workload) — the only way to see everyone’s tasks across plans in one place. Not native; you either build it or use a tool.
The first two cover your tasks; nothing native covers the team’s. The rest of this page is why, and what to do about it.
Can I see all my own Planner tasks across every plan?
Yes. This part works. Open My Tasks and the “Assigned to me” list gathers every task assigned to you across all your shared plans into a single list. Microsoft’s own documentation describes it as showing “tasks that are assigned to you as part of a shared plan,” including tasks from plans you’ve since left (Microsoft Support). If all you want is your own plate pulled out of a dozen plans, you already have it. Group it, sort it by due date, and it’s a usable personal backlog.
The catch is the word “your.” This is the cross-plan aggregation Planner ships for the app itself, and it’s hardwired to the signed-in account.
The second place your cross-plan tasks show up: Microsoft To Do
If you’d rather have that list on your phone, it’s already there. Planner tasks assigned to you flow into Microsoft To Do, where the “Assigned to me” list shows “all the same Planner assignments you see in the Planner Assigned to me list” — the same cross-plan set of your tasks, available “in To Do for Windows 10, Windows 11, iOS, Android, or in Outlook on the web” (Microsoft Support). So the personal all-plans view isn’t stuck in the Planner web app; To Do is the mobile-friendly copy of it, and edits sync back.
To Do’s “My Day” leans on the same feed. Microsoft describes the “Assigned to me” section as including “all of the tasks that have been assigned to you across Microsoft Teams meeting notes, basic plans, premium plans, task lists in Loop, and shared lists in To Do” (Microsoft Support). That’s broader than Planner alone, but it’s still the same wall: it’s everything assigned to you, aggregated. There is no version of this list scoped to anyone else.
What happened to the cross-plan Schedule (calendar) view?
It was removed at the top level. Until the recent Planner overhaul, the Schedule view let you see all your tasks from every plan laid out on one calendar. A user on the Community Hub summed up the loss: “The most useful one for me was the ‘schedule’ view, since I could see in one calendar, all assigned tasks from different plans/teams/projects. This functionality now seems to have been removed” (Microsoft Community Hub).
Microsoft confirmed it. Asked directly whether you can see all plans on one schedule view, a support rep answered that “currently there is no out of the box feature or setting in the Microsoft Planner to have the schedule view either at My Tasks or My Plans,” and that Schedule is now “available in the individual plans” only (Microsoft Q&A). So even the one cross-plan surface people relied on got scoped back down to per-plan. You keep the list, you lose the calendar.
Can I see all tasks across plans for my whole team?
No, and this is the bigger gap. Everything above is about you. There is no “Assigned to [someone else]” version of that list and no team-wide roll-up of who is holding what across plans. A manager who wants to answer “what does everyone have on their plate across all our plans” has nothing native to point at. The per-person view stops at the account you’re logged in with.
That’s the honest state of it: Planner will show one person all of their own tasks across plans, but it will not show one person everyone’s tasks across plans. If your real question is the per-person one — “what does each teammate have on across every plan” — that’s its own rabbit hole, and we walk through it in Planner tasks by assignee across plans and does the new Planner show workload across plans.
Do Portfolios in the new Planner cover this?
Not the way people hope. The 2025-26 merge of To Do, Planner, and Project added Portfolios, which track “key deliverables and milestones across multiple plans” and let you filter across those plans (Microsoft Support). That’s genuinely useful for status, but it’s a plan-rollup surface: how are these plans progressing, which milestones are at risk. It doesn’t turn into a per-person task list. Portfolios answer “how are the plans doing,” not “here is every task, across every plan, sorted by who owns it.” The all-tasks-across-plans view you’re actually searching for isn’t in there.
So how do I actually get an all-plans view?
Depends on which of the two questions you’re asking.
| What you want | Native answer | Real option |
|---|---|---|
| All my tasks across plans, as a list | ”Assigned to me” in My Tasks or Microsoft To Do | Built in — already works, and To Do syncs it to mobile |
| All my tasks across plans, on a calendar | Removed at top level | Per-plan Schedule only, or an external view |
| All tasks across plans for one teammate | None | Graph API, Power BI, or a cross-plan app |
| All tasks across plans for the whole team | None | Graph API, Power BI, or a cross-plan app |
If the need is personal, use “Assigned to me” (in Planner or To Do) and stop there. If the need is a team one, you’re aggregating the data yourself. The Microsoft Graph API (GET /users/{id}/planner/tasks) returns a given user’s tasks across their plans, but you own the app registration, the paging, and turning JSON into something readable — and you’d repeat it per person. Power BI can model the same data into a dashboard across all plans, at the cost of a Power Automate pipeline and a refresh to maintain. What most managers are really after here is a Microsoft Planner workload view — who is holding how much across every plan — which is exactly the shape none of the native surfaces produce.
The shortcut for the team view
If what you actually want is the team version of “Assigned to me” without building it, that’s what we made Team Workload for. You sign in with your Microsoft account and see every task across every plan you can access, grouped by the person who owns it and sorted by due date — no Graph app registration, no Power BI model, no per-person export. It’s the all-plans view for the whole team that Planner shows you for yourself but never extended to everyone else. Your personal cross-plan list is already in “Assigned to me”; when the question becomes “who’s overloaded across all our plans this week,” crosstowntech.com/planner is the few-minutes way to answer it.